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This Privacy and Data Protection Policy ("Policy") outlines the data collection, usage, and protection practices of The Society for UAP Studies ("Society") with regard to both unpaid email subscribers and paid membership plans. The Society is committed to safeguarding the privacy of its subscribers and members. By subscribing to emails or becoming a member, you agree to the terms outlined in this Policy.

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1. Data Collection:

1.1 Email Subscribers:
1.1.1 The Society collects minimal personal information (typically name and email address) from unpaid email subscribers in order to send updates, newsletters, and other relevant communications.
1.1.2 Subscription to the Society's emails is entirely voluntary, and subscribers can opt out at any time by using the unsubscribe link provided in every email.

1.2 Paid Members:
1.2.1 When an individual becomes a paid member, the Society collects personal information necessary for membership administration, such as name, contact details, and professional affiliations.
1.2.2 Additional information may be collected to provide specific membership benefits, such as access to online resources and participation in Society events.

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2. Data Usage:

2.1 Email Subscribers:
2.1.1 The personal information collected from email subscribers is used solely for the purpose of sending Society-related emails and updates.
2.1.2 The Society does not share or sell email subscriber data to third parties.

2.2 Paid Members:
2.2.1 Personal information collected from paid members is used for membership administration, communication, and the delivery of membership benefits, including access to member-only content and participation in Society events.
2.2.2 The Society may share limited information with trusted third-party service providers to facilitate member benefits delivery (e.g., event registration platforms).

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3. Data Protection:

3.1 The Society employs industry-standard security measures to protect personal data from unauthorized access, disclosure, alteration, and destruction.
3.2 Access to personal data is restricted to authorized Society staff members who need the information to perform their duties.

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4. Data Retention:

4.1 Email Subscribers: The Society retains email subscriber data until the subscriber chooses to unsubscribe.

4.2 Paid Members: The Society retains membership-related data for the duration of the membership and for a reasonable period afterward, as required for legal and administrative purposes.

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5. Rights of Data Subjects:

5.1 Email Subscribers and Paid Members have the right to access, correct, update, or delete their personal information.
5.2 Email Subscribers can unsubscribe from emails at any time by using the provided unsubscribe link.
5.3 Paid Members can contact the Society's designated privacy contact to request access to or modification of their personal information.

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6. Changes to the Policy:

6.1 The Society may update this Policy periodically to reflect changes in data protection practices or legal requirements.
6.2 Subscribers and members will be notified of any significant changes to the Policy.

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7. Contact Information:

For inquiries related to this Policy or to exercise your data rights, please contact the Director of the Society.

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By subscribing to emails or becoming a paid member, you acknowledge that you have read, understood, and agreed to this Privacy and Data Protection Policy. This Policy forms an integral part of your engagement with the Society.